South Newton School Corporation

Position Description

 

 

Position Title: Student Services Registrar/Data Analyst

Department: Middle School, High School and Technology

Reports To:    Secondary Principals and Technology Director

 

SUMMARY:  Maintains school records, manages data. Provides support services for secondary students. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

Student Services Registrar

• Maintain HS hard copy and digital permanent records, keeping information current
• Create timely reports for discipline, attendance, GPA, and other requests
• Print schedules, answer questions for students
• Create, print and mail report cards
• Enter grade changes, 8^th grade credits, summer school grades, maintain credits and GPA’s
• Update student test results for Teacher of Record, Co-op personnel and teachers
• Request transcripts and enter grade history on new students, checking GPA and credits
• Fill transcript requests
• Fill administrator and teacher requests for reports or information
• Update Course Description Guide each year
• Enroll new students, withdraw students who are leaving
• Prepare senior list of name request for their diplomas
• Order diplomas, certificates of completion and covers
• Conduct surveys of past graduates-mail and compile information
• Update/maintain student records in regard to Cooperative School Services

• Performs other duties and responsibilities that are assigned and are necessary for the daily operation of the school programs
• Maintain access to student records sheet for records room
• Monitor and approve web enrollment changes
• Assist main office staff as needed

• Cover nurse’s office per daily schedule, established by the nurse

 

Shared responsibilities MS & HS

• Provide support to school counselors as needed
• Help staff with PowerSchool issues: Grade book, etc.
• Assist and maintain master schedule within PowerSchool, such as setting up new courses
• Send honor roll to newspapers
• Complete social security/disability requests
• Complete and maintain work permits
• Assist with registration and parent/teacher conferences

 

Technology – Data analyst

• Monitor all confidential student data for accuracy
• Maintain PowerSchool database and verify data for accuracy
• Weekly, biannual and annual state reporting as needed
• Stay current with updates to Student Information System

 

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION AND/OR EXPERIENCE:  High school diploma or equivalent, with one (1) year previous work experience and computer experience or knowledge preferred.

 

LANGUAGE SKILLS:  Ability to read and interpret documents such as procedure and administration manuals, operating and maintenance instructions, and safety rules.  Ability to write reports and correspondence.  Ability to speak effectively before parents, staff, and students.

 

MATHEMATICAL SKILLS:  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.  Ability to compute rate, ratio, percentages, and to draw and interpret bar graphs.

 

REASONING ABILITY:  Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

OTHER SKILLS AND ABILITIES:  Demonstrated technology skills with various computer applications including, but not limited to, PowerSchool, Google Suite products, and Microsoft applications as well as database management. Ability to develop effective working relationships with students, staff and the school community.  Ability to communicate clearly and concisely, both orally and in writing.  Ability to perform duties with awareness of all corporation requirements and Board of Education policies.

 

PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is often required to stand, walk, and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds, such as supplies, equipment, or reports. Specific vision abilities required by this job include close vision and depth perception.

 

WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is acceptable to this particular environment.  However, the noise level can vary depending upon daily activity, but will still remain within the acceptable noise level range.  The employee frequently will be required to meet multiple demands from several people and meet deadlines with severe time constraints.

Certification, License, Registrations:  Maintins CPR certification.